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Postings here will focus mainly on Advanced Accounting software updates, tips, and related topics. They will also include general comments relating to troubleshooting PC/Windows/network problems and may also include reference to our other software products and projects including any of our various utilities, or to the TAS Premier programming language. We considered setting up separate blogs for different topics so that users/others could subscribe to topics mostly aligned with their interests, but decided that it would be better to keep things simple since some topics cross over into others. We would nonetheless welcome your feedback/input in this regard. Our web site URL is www.addsuminc.com. Call us at 800-648-6258 or 801-277-9240. We also maintain www.advancedaccounting.us so that older Business Tools users in particular have a greater chance to find us.

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Tuesday, November 29, 2016

New W-2 and 1099-MISC deadlines starting in 2017

IRS forms W-2 and 1099-MISC that involve non-employee compensation now have to be filed by the end of January.   These new deadlines will apply starting with 2016 W-2 and 1099-MISC filings.

Previously, while recipient copies had to be provided by the end of January, employers had until the end of February to actually file them with IRS.  No more.

And this deadline is the same regardless of whether you are a paper filer or an e-filer.

This change makes sense; the IRS should have copies of these forms on file so that wage amounts can be verified sooner rather than later, and hopefully this will also lead to faster tax return processing.

Most of our users would typically file these forms by the end of January anyway; the only reason to wait historically would be perhaps to get recipient feedback in the event of any problems or errors.   Because the filing deadline has been moved up and for this reason, it will behoove users to get their recipient copies out to end users as soon as possible in January to the extent that may be a concern (perhaps at least by January 15).

More information about this new deadline:

https://www.irs.gov/instructions/iw2w3/ar01.html

Note that in some states, paper (where accepted) as well e-filing deadlines may still be later than January 31. 

What's ahead for year end and into 2017 with respect to payroll?   We'll be posting more information on this topic as it develops, but here are a few sneak peeks:


  • 2016 W-2 forms will not be changing  - forms can be ordered from Dynamic Systems, our forms provider, or they can be printed for you via our e-filing portal.
  • The same e-filing interface we developed at the end of 2015 has been re-tested with our e-filing partner and those tests were accepted on Novemer 28, 2016.    They will be opening that portal to accept  filings for 2016 as early as December 7.   If you are in a state that has an e-filing requirement or you simply want to e-file, or you want our e-feiling provider to print the W-2 forms (employee copies) for you, be sure that you have that update.  General information and procedure.  Paperless Filing flyer (2016) 
  • The social security tax wage limit will be increasing (unlike last year) from $118,500 to $127,200, and that will be one of the changes you will be making in your payroll division setup after your last 2016 payroll and after the PR-G option has been run (simply choose the option "Clear employees/process W-2s later" and then return to PR-G later when you are ready to print forms and/or e-file) and prior to your first 2017 payroll.  More information.