Addsum web site and general info

Postings here will focus mainly on Advanced Accounting software updates, tips, and related topics. They will also include general comments relating to troubleshooting PC/Windows/network problems and may also include reference to our other software products and projects including any of our various utilities, or to the TAS Premier programming language. We considered setting up separate blogs for different topics so that users/others could subscribe to topics mostly aligned with their interests, but decided that it would be better to keep things simple since some topics cross over into others. We would nonetheless welcome your feedback/input in this regard. Our web site URL is Call us at 800-648-6258 or 801-277-9240. We also maintain so that older Business Tools users in particular have a greater chance to find us.


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Wednesday, October 26, 2022

Advanced Accounting 8 release 10

Since the Advanced Accounting 8 r9 release, the following updates have been made to the system:

AR-C - Record Payments/Credits

Maximum number of invoices per payment session updated (was not recognizing that value set in SY-A-B)

In a negative payment situation, the amount remaining could be set to zero when not applied to anything and depending on which type option was chosen and the sequence edits.

Export paths

Based on our observations of users struggling with where to place export files and since the usual preference is the user's desktop, the default path for export files has been changed in numerous options including:

AR-F - Print Aging

AR-H - Print Cust General Info 

GL-E-C - GL Account Summary View with Drill Down

GL-Q - Export GL Transactions

IC-I - Print Price Matrix

UT-J - Export

UT-J-B  - Inventory values export (analysis and web suboptions)

UT-J-C -   Export customer e-mail address

AP-D - Pick Vouch/Inv to Pay

Prevent user from pressing the up arrow beyond the first field entry on the E-transfer screen

AP-M - Enter Recurring Vouchers

Clarify option C and new option O added:

C - Manual Check (or ACH/Paypal/etc.)

O - A/P Voucher Other Vendor is Payee

AP-M: revised option C

AP-M: new option O

AP-M new screen related to new option O

AP-N - Generate Recurring Vouchers

Adding the Recurring AP vouchers report that already existed in AP-M to this option

New enter check/payment screen for option C (manual check/ACH/other) type recurring vouchers. When choosing the bank account, it now defaults to the account set in AP-M.  After entering the check/reference number additional validation.  It also no longer defaults to the next check number associated with the checking/bank account number (set in AP-M), nor does it update the next check number field.

Other vendor is payee logic corresponding to option O in AP-M implemented.

AP-N screen when entering a recurring payment (type C in AP-M)

SO-A Enter/Change Sales Orders

Past due logic changes for cash accounts when the SY-A-B "S/O Past Due Acct Notify" option is selected.

SY-M Credit Card Setup

New option to disable pre-authorization processing in SO-A (for users of the integrated credit card interface)


Attachment path setting issue in the event user had specific a fully qualified path for attachments resolved.

Encrypted e-mail

Spaces in passwords as well as in other options are now being handled appropriately

Customer/vendor/inventory lookups (AR, AP, IC, PO modules):

The hide/unhide inactive items when looking up inventory items was not working as intended (resolved).

Customer/product queries set focus back to the grid, and resolved problem of clearing the query when the "hide" option was in effect for customers or products.

Global file lookup (under File) now follows the same setting for hiding or unhiding inventory items as in the standard inventory lookups (previously it was also set to hide inactive items)

SO-I - Recurring S/O Entry

Show the date last generated and clarify that the order date is the start date.  Cosmetic screen changes plus add the customer order number field. Report updated to include last generation date

SO-J - Generate Recurring S/O

This option is now recording the date last generated  (which is now shown in SO-I on screen and on the expiring SO report).

PR-D - Print Payroll Checks

Additional checking for potentially duplicate check numbers.

POS-H - Post cash out transactions

AP vouchers were still being created with the old logic in terms of saving the GL distributions associated with the vouchers.

UT-G  - Addsum utilities

Accounts receivable section:

Unpost AR payment -    extensive additions to handle undoing payments with discounts, and adding warning if the payment being reversed involves cash terms and the related invoice has been unposted (since if it has,  the payment has already been reversed and does not need to unposted).

Adding two additional utilities one of which cross-checks payroll master values with payroll history (under new Payroll section), and another used in special support circumstances to restore missing line items under Sales Invoices.

General ledger section:

Balance AP and AR to detail option updated for type "C" (Credits) logic relating to respect to AP aging

Help file formats have been updated.

Abbreviation Legend

AR= Accounts receivable

IC= Inventory control

SO= Sales order

POS=Point of sale

PR = Payroll

SY = System maintenance

UT = Utilities

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